State of Scheduling 2024 Report

Supporting flexibility across campuses, programs and people

Griffith’s academic landscape is wide-ranging, from large cohort lectures to specialist health clinics and performance-based activities at the Queensland Conservatorium. This diversity brings both opportunity and operational complexity.

To better support staff and students across its distributed campuses, Griffith launched a comprehensive selection process to identify a vendor that could meet the University’s evolving needs. TimeEdit was selected for its strength in managing intricate scheduling patterns, support for enabling collaborative planning across faculties and provision of tools that feel intuitive for everyday users.

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Why did Griffith select to partner with TimeEdit?

Griffith’s priorities centred on replacing outdated systems with a unified, configurable platform that improves planning, transparency and user experience at every level. With TimeEdit, the University will:

• provide an intuitive and user-friendly interface for all users
• support distributed planning across campuses and academic calendars
• enable faster, better-informed decisions with real-time data access
• reduce reliance on manual processes through smart automation
• improve student experience by offering flexible pathways that support their individual goals and aspirations.
  
  

This move is closely aligned with Griffith’s “Creating a brighter future for all” strategic plan, which calls for systems that can adapt and scale with the University while making daily life easier for its students, academic and professional communities.

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Part of a growing community

With this partnership, Griffith becomes the 14th university in the ANZ region to choose TimeEdit, joining a growing network that includes the University of Melbourne, Deakin University, La Trobe, Australian Catholic University, UNE and others.

“Griffith’s commitment to a student-first approach and their wider strategic objectives are a true source of inspiration. We are honoured to partner,”

TimeEdit CEO Johan Blomdahl 

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To everyone at Griffith University - warmest welcome! We’re excited to be working together to shape the future of academic planning 💚

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After years of juggling multiple legacy systems and with a clear goal to cut vendor clutter and costs, UC has chosen to simplify academic planning and scheduling with one unified platform. It’s a big step forward, and we’re honoured to be right there with them, helping make academic operations more connected.

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Why UC chose TimeEdit

At the heart of UC’s decision is TimeEdit’s mature scheduling core, built to handle the real-world complexities of space, teaching delivery, and resource planning. By adding integrated modules for exams, allocation, and reporting, UC can now replace scattered processes with one system that connects it all.

As Martin Drinkwater from UC shared:

“The biggest business benefit is with scheduling - TimeEdit understands that ecosystem and builds from there.”

Martin and the team are especially to realise valuable gains:

• Cutting complexity by consolidating multiple systems and vendors
• Gaining visibility of teaching activities to make better workforce and space decisions
• Bringing exam scheduling into the same flow as class timetabling for stronger continuity
• Using flexible tools like auto-scheduling and constraint management to save time and effort

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Timetabling and Class Registration works better together

For UC, a big step forward is bringing timetabling and allocation into the same workflow. No more disconnected processes, schedules are built and students are allocated with one shared data model.

That means students get a fairer shot at classes that actually fit their lives and preferences, while staff gain tools that balance those choices with teaching capacity and room availability. The outcome? More satisfied students and smarter use of every teaching resource.

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Momentum and enthusiasm on the ground

The University of Canberra project team has been quick to recognise the great effort from the project team, praising how we’ve accelerated delivery while remaining easy and enjoyable to work with. We are happy for those kinds words and it’s already shaping up to be a strong partnership.

As Luke Maidens, project Manager at University of Canberra shared after the first weeks of the project:

“I’ve been genuinely impressed by how smooth the collaboration has been. Seeing key end users light up with excitement over the new functionality and ways of working really speaks to the strength of your team.”

A warm welcome onboard University of Canberra 💚

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We’re proud to welcome Avondale University to the TimeEdit community! With a legacy grounded in values-based education and a clear commitment to academic quality, Avondale is now taking the next leap forward - enhancing how its curriculum is planned, scheduled, and delivered.

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A big vision from a purpose-driven University

Avondale has selected TimeEdit’s full Academic Operations Suite, spanning curriculum design, workload planning, and scheduling - all to support a connected, data-driven approach to academic operations. The decision marks a key milestone for the region, as Avondale becomes the first university in Australia to implement the entire suite.  

“TimeEdit stood out to us because of the strength of its all-in-one platform. Having curriculum, scheduling, and workload data flow through a single architecture will enable smarter decision-making and reduce duplication across systems”. says Nigel Quinn, CISO and Digital Renewal Projects at Avondale University.

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Leading with scheduling

Located in New South Wales and offering a wide array of undergraduate and postgraduate programs across education, business, humanities, science, and theology, Avondale serves a diverse student community with a personalised approach to learning. That diversity demands flexible, efficient scheduling and that’s where the journey with TimeEdit begins. By kicking off implementation with scheduling, Avondale will unlock early wins in operational efficiency, staff coordination, student experience and giving teams a single source of truth to work from.

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💚 To everyone at Avondale: welcome aboard. We're excited to partner with you and showcase what integrated academic operations can look like.

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A creative university, now backed by creative tech

Bath Spa is no stranger to originality. Known for its vibrant community, inspiring teaching, and stunning campuses, the university brings creativity into every part of the student journey. Now, that same mindset is shaping how planning gets done.

With TimeEdit, Bath Spa will be implementing a full suite of solutions, including Core, Allocate, Registration, Autopilot, Preferences, Reserve, Viewer, and Reporting. Creating a powerful foundation for everything from scheduling and student sign-ups to data transparency and strategic insight.

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Why TimeEdit?

In the university’s own words:

“We developed our requirements to future proof Bath Spa, and TimeEdit demonstrated their ability to help reach our goals and beyond.”

- Jamie McCaskie, Bath Spa University

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From rollout to results, Bath Spa saw in TimeEdit a partner that understood not only the tech, but the context, the challenges, and the bigger picture. Our approach, shaped by years of experience with institutions globally, aligned with Bath Spa’s needs and ambitions:

• Clarity around resourcing
• Deep understanding of higher ed transformation
• A product roadmap that evolves with their goals

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This also marks another important chapter in our growing UK community - and we couldn’t be more excited to have Bath Spa on board.

To everyone at Bath Spa: Welcome to a community built on smarter planning, shared purpose, and just a bit of schedule-loving magic ✨

💚 The TimeEdit Team

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The State of Scheduling 2025 is a global survey that brings scheduling professionals together to share how their work is evolving and what’s needed to improve it.

Whether you're wrangling spreadsheets or fine tuning auto-scheduling layers, your voice can help uncover shared challenges, showcase progress, and inspire smarter solutions across the sector.

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This year, we focus on Improving Scheduling Practices and Measuring Scheduling Outcomes.

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Why participate?

✔ Benchmark your institution to peers

✔ Contribute in driving the importance and understanding of scheduling

✔ Get early access to the 2025 report and the full dataset

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The survey is open and your insight matters

Click below to get started. You don’t have to answer everything but the more you share, the more valuable the findings will be for the entire community.

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Start survey.

The survey takes ~10 min to complete. Thanks for contributing.

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Missed last year’s report?

More than 200 managers and practitioners participated and over 50 in-depth interviews helped shed light on the numbers behind the trends. Download the State of Scheduling 2024 report here.

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From “well enough” to “why didn’t we do this sooner?”

Roskilde had been managing their academic planning with a system that, while familiar, came with limitations - especially around vendor communication and workflows for jointly taught activities. As Pia Nielsen, Educational Timetabler at the university, put it: the setup worked, but looking back, “we did things in a weird way.”

The tipping point came when it was clear that continuing with the status quo would hold them back. The decision to switch wasn’t easy - but it was necessary. After hearing strong recommendations from peers and engaging in open, constructive dialogue with the TimeEdit team, the university saw a better way forward.

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TimeEdit stood out by demonstrating not just a strong technical fit, but a collaborative spirit. The team matched Roskilde’s expectations with real understanding, not just of the product, but of their challenges and the wider higher ed landscape.

Pia Nielsen, Educational Timetabler

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What’s already changing

Since the rollout, the benefits have been immediate:

-> Conflict control in exam scheduling has been dramatically improved

-> Managing jointly taught activities is now streamlined, “a game changer,” as Pia described it.

-> Viewer is strengthening communication between planners and faculty, cutting down back and forth.

-> Support requests are resolved quickly, often within an hour.

-> And most importantly: the system feels intuitive, familiar in the right ways, and clearly better in others.

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In fact, for the spring timetable, staff beyond the core implementation group were able to build and manage schedules successfully. “Seeing that result makes me proud,” Pia said.

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Looking ahead

The university is planning to explore more TimeEdit functionality, including Outlook integration, Reserve, and Data Manager as they prepare for wider organisational updates. Pia summed it up best: the work has only just begun, but “I already have a list for Christmas hanging in the tree.”

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To everyone at Roskilde University: thank you for the trust and the collaboration. We’re so glad to be on this journey with you 💚

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